Colleague Handbook
Colleague Handbook
All those claiming or authorising travel expenses are responsible for ensuring that the most cost effective mode of transport is used. They should consider the overall cost including likely subsistence, effective use of travel time and the requirements of the job. Public transport should be the default option as this is Barnardo’s preferred means of travel.
Subsistence payments can be claimed to reimburse any reasonable, additional costs incurred in the course of one’s work on behalf of Barnardo’s. These relate to costs which would not normally be incurred during a normal working day. Full details regarding subsistence expenses, eligibility and requirements for reimbursement can be found on Inside Barnardo’s.
All claims for travel, subsistence and other work-related expenses should be submitted to the line manager via Dynamics 365. Expense claims must be submitted at regular monthly intervals and supported by receipts. Approved claims will be paid directly into the colleagues bank account.
In certain circumstances, Barnardo’s may provide financial support to colleagues who are required to change their work location. Full eligibility details for relocation expenses can be found in the Relocation Expenses policy located on Inside Barnardo’s.
The following arrangements will apply to Barnardo’s colleagues:
a. When colleagues undertake duties in normal working hours, paid for by another organisation e.g. casual lecturing, the fee is payable to Barnardo’s.
b. When colleagues undertake duties outside normal working hours for another body, the fee may be retained by the individual with the line manager’s prior agreement. (See Section 2 of the Colleague Handbook under Voluntary roles/ paid employment outside of Barnardo’s).